How to Send Networking Emails to Connect with Valuable People

Wondering how to reach out to someone you admire, connect with a potential collaborator, or simply expand your professional network? Well, you’re not alone.

Networking emails can be intimidating, and it’s easy to feel lost amidst the sea of formalities and impersonal templates.

It’s not about sounding robotic or using jargon; it’s about connecting on a human level, establishing rapport, and igniting a spark of curiosity in the recipient.

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So, if you’re ready to ditch the corporate facade and learn how to write networking emails that resonate, keep reading.

The Importance of Networking Emails

The Power of Networking Emails

In the modern world of business, networking has emerged as a critical skill. From landing a new job to seeking career advice, the ability to network remotely can provide a crucial edge in the corporate world.

However, networking doesn’t just happen at networking events or during coffee chats. With the widespread use of the internet and digital platforms, networking has evolved. It is here that the role of networking emails comes into play.

Networking emails allow you to make a personal connection with someone, often a complete stranger, to exchange ideas, gain valuable insight, or advance your career.

With 306.4 billion emails sent and received every day globally, writing an effective networking email can help you stand out from the crowd.

Whether you’re a fresh graduate, a job-seeker, or a professional looking to expand your network, crafting and sending a successful networking email is an essential skill to master.

Choosing the Right Subject Line

When writing a networking email, one of the first hurdles is crafting an attention-grabbing subject line. The subject line is the first impression of your networking email.

It determines whether your email gets opened, ignored, or worse, deleted. Therefore, choosing the right subject line is vital for a successful networking email.

To write compelling networking email subject lines, think about the receiver’s perspective. What would pique their interest? How can you offer them value or intrigue them enough to click?

Conduct basic research about the person’s work, company, or industry to customize your email subject lines. For example, a subject line such as “Mutual Connection with Jane Smith + New Insight on [Person’s Company]” may compel them to open the email.

Building Trust and Connection in the Email Body

Once you’ve hooked the receiver with an enticing subject line, it’s time to write the body of your networking email. The aim here is to build trust and maintain contact with the receiver. First, introduce yourself, explaining how you know them or why you are reaching out.

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If you’ve recently met the person at a networking event or read a recent article by them, mention it to establish context. Also, if you have a mutual connection or if you admire the person’s work, don’t hesitate to let them know.

Next, clearly state the purpose of your networking email. Whether you’re seeking career advice, looking to exchange ideas, or interested in the person’s company, be upfront about your intent. Keep contact details and your request specific, concise, and easy to respond to. This way, you not only respect the receiver’s time but also make it easier for them to respond.

To connect on a deeper level, aim to make a genuine connection. Instead of asking for a favor immediately, show interest in their work and engage them in a conversation.

You can ask questions, share your perspective, or comment on their blog post about their recent achievements to start a dialogue. This will help build a relationship, making them more likely to assist you in your networking efforts.

Writing networking emails can seem daunting, but with the right approach and understanding of the receiver’s needs, you can craft compelling emails that foster valuable connections.

In the upcoming parts, we’ll explore different networking email templates, provide networking email samples, and share tips on follow up emails to networking email samples, ensuring you’re well-equipped to take your email networking game to the next level.

Remember, the goal of networking is not just to add contacts to your network but to form meaningful relationships that are mutually beneficial. And that’s precisely what an effectively crafted networking email can help you achieve.

Crafting Effective Networking Emails

Starting with a Powerful Introduction

To write a networking email, you need to introduce yourself and establish a common ground. If you’re reaching out to someone you met at a networking event, reference the event to jog their memory.

If you’re contacting a complete stranger, establish a common link, such as a mutual connection, a shared interest, or admiration for their work.

Here’s a networking email sample introduction:

“Hi [Insert Name],

I hope this email finds you well. My name is Jane Smith, and I’m a [Your Job Title] at [Your Company Name]. We met briefly at the [Event Name] last week, and I enjoyed our conversation about [topic]. I was hoping to connect further and possibly exchange more ideas on the subject.”

Writing a Clear, Concise Body

The body of your networking email is where you articulate your purpose for reaching out. Keep this part concise, straightforward, and respectful of the recipient’s time.

Here’s an example of how to craft the body of your networking email:

“I read your recent article on [Topic] and found your insights to be very valuable. I’m currently working on a similar project and would appreciate any advice you could provide.

Would you be available for a brief informational interview or a coffee chat at a time that works for you? I’m confident that your expertise could greatly benefit my current project.”

Closing with a Call to Action

End your networking email with a call to action, such as a question or a request for a meeting. A well-framed closing encourages the recipient to respond, moving the conversation forward.

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Here’s an example:

“I look forward to hearing from you. Please let me know if a phone call or a meeting works better for you. Kind regards, [Your Name]”

Selecting Appropriate Networking Email Templates

While crafting a networking email from scratch can be rewarding, using networking email templates can save time and ensure that your emails are consistently professional.

At Mailarrow, we offer a variety of networking email templates designed for different scenarios – from making new connections to seeking career advice. Customize these templates to suit your unique needs and situation.

Remember, the key to effective networking emails is authenticity. While templates are helpful, always strive to personalize your emails to reflect genuine interest and respect for the recipient.

Following Up

Following up is a crucial aspect of networking emails. If you haven’t heard back after sending your initial email, it’s appropriate to send a follow-up email.

This not only displays your seriousness about the connection but also ensures your email didn’t get lost in the recipient’s busy inbox.

An example of a follow-up email could be:

“Hi [Insert Name],

I hope this email finds you well. I’m just following up on my previous email about [mention the purpose]. If you’re still interested, I’d love to arrange a time to chat further. Looking forward to hearing from you.”

Don’t forget to sign up for Mailarrow to ease your networking email efforts.

Tailoring Networking Emails to Specific Individuals

Sending Networking Emails to a Hiring Manager

When sending a networking email to a hiring manager, it’s crucial to take a more formal approach. Start by addressing them by their job title, stating your interest in the company, and the role you’re eyeing.

Highlight your relevant skills and express how you can contribute to the company’s goals.

Here’s an example:

“Dear [Insert Hiring Manager’s Name],

I’m Jane Smith, a [Your Job Title] interested in the [Job Title] position at [Company Name]. I admire the work your company is doing in [specific field or project], and I believe my experience in [mention relevant skills or experiences] could contribute to your team’s success.”

Sending a Networking Email to Someone You’ve Networked With

Following a networking event, it’s good practice to send a networking email to someone you’ve networked with. This can help solidify your new connection and open doors for future interactions.

Here’s a networking email sample:

“Dear [Insert Name],

It was great to meet you at [Event Name]. I enjoyed our conversation about [specific topic], and I’m looking forward to exploring potential ways we could collaborate. Would you be available for a coffee chat or a meeting in the upcoming week?”

Using LinkedIn for Networking Emails

LinkedIn is an excellent platform for networking and connecting with professionals across various industries.

When sending a networking email (or a LinkedIn message), mention any common connections or shared professional interests to establish rapport.

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Here’s an example:

“Hi [Insert Name],

I came across your LinkedIn profile and was impressed by your work in [mention specific work or achievement]. I am also involved in [mention your work or interest] and believe we have much to share. Would you be open to connecting and possibly having a chat?”

Networking Email Subject Lines for Different Scenarios

The subject line of your networking email can make or break your chances of getting a response.

Therefore, it’s essential to tailor your networking email subject line and lines based on the situation and the individual you’re reaching out to.

Here are some other networking email subject lines and line examples for different scenarios:

  1. If you recently met at a networking event: “Great meeting you at [Event Name], [Insert Name]”
  2. If you’re seeking advice: “Seeking your valuable insights on [Topic], [Insert Name]”
  3. If you’ve read their work: “[Insert Name], loved your recent article on [Topic]”
  4. For a LinkedIn connection: [Insert Name], let’s connect on our shared interest in [Topic]”

Advanced Strategies for Effective Networking Emails

Be Strategic About Timing

The timing of your networking email can significantly impact the response rate. Research shows that emails sent early in the morning or later in the evening have a higher chance of being opened.

However, remember to respect the recipient’s boundaries – avoid sending emails at unreasonable hours.

Personalize Your Networking Emails

Personalization goes a long way in establishing a genuine connection. If you’re reaching out to someone you admire professionally, show that you’ve done your basic research about their work. If you’re contacting a recent acquaintance, recall a detail from your conversation.

Here’s a template:

“Dear [Insert Name],

I was deeply impressed by your recent project on [Project Name]. It’s a smart way of tackling [problem], and it has inspired me in my own work. I was wondering if you might have some time to share more about your process?”

Establish Mutual Benefit

Your networking efforts should not be one-sided. An effective networking email subtly highlights the mutual benefits of the connection.

It could be exchanging ideas, providing valuable insight into an industry, or offering assistance in some way.

Here’s an example:

“Dear [Insert Name],

As a fellow professional in [Industry], I’m reaching out to exchange ideas and explore potential synergies between our work. I believe we could both gain new perspectives from such a discussion.”

Do’s and Don’ts of Networking Emails

  • Do make sure your subject lines are clear, compelling, and relevant.
  • Don’t forget to proofread your emails. Typos and grammatical errors can leave a negative impression.
  • Do maintain a professional tone throughout your email, even if your contact is informal.
  • Don’t write long paragraphs. Keep your email concise and easy to read.
  • Do follow up if you haven’t received a response, but don’t be too pushy. Give your contact some time to respond.

As we move forward, remember that persistence and authenticity are key in any networking endeavor.

The Long-term Benefits of Networking Emails and How Mailarrow Can Help

Building Trust and Credibility Over Time

One key takeaway from your networking efforts should be the importance of building trust and establishing credibility.

Sending consistent networking emails shows you’re committed to maintaining contact and building a relationship over time.

This can lead to more opportunities for career growth and valuable insights that can guide your career decisions.

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Expanding Your Network and Career Opportunities

Regular networking emails can help you broaden your network and create more career opportunities.

You never know when a contact could become a potential job lead, a source of critical career advice, or a mutually beneficial connection.

The larger your network, the greater your access to new opportunities and valuable information.

Mailarrow: Your Partner in Networking Emails

To enhance your networking email strategies, we present Mailarrow – our cold email outreach software designed to help you craft effective networking emails.

With pre-designed networking email templates, you can quickly write networking emails tailored to your needs. You can also track responses, making follow-ups easier and more efficient.

Here’s a quick look at what Mailarrow offers:

  • Pre-Designed Templates: Choose from a range of networking email templates tailored for different scenarios.
  • Follow-Up Tracker: Never miss a follow-up with our intuitive tracking feature.
  • Personalization Tools: Customize your emails to make a genuine connection with your contacts.
  • Subject Line Suggester: Craft compelling subject lines to increase your email open rates.

Sign up for Mailarrow today and take your networking efforts to new heights!

Conclusion: Networking Emails as a Critical Skill for Career Success

To conclude, networking emails are not just another item on your to-do list. They’re a critical skill for career success in the modern professional landscape.

From making new connections to maintaining relationships and exchanging ideas, the benefits of effective networking emails are manifold.

Always remember, the goal of a networking email isn’t just to connect, but to start a conversation that can lead to a valuable exchange of ideas, career advice, or new opportunities.

So start writing your networking emails today, and watch your professional network grow!

Frequently Asked Questions

What is a networking email?

A networking email is a written communication used to initiate contact with a professional or a peer, aiming to build a relationship for mutual benefit.

How do I create a network email?

Creating a network email involves identifying your contact, crafting a compelling subject line, writing a personalized message that highlights the purpose of your email, and suggesting a follow-up action.

How do I send an email to someone I networked with?

Send an email to someone you’ve networked with by referencing where you met, discussing a memorable part of your conversation, expressing interest in staying connected, and suggesting a follow-up interaction.

How do you send a networking email to a hiring manager?

Sending a networking email to a hiring manager involves formally addressing them, expressing interest in a specific role at their company, highlighting your relevant skills, and showing how you could contribute to the company’s goals.

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Remember to keep an eye on your writing and proofread your emails before sending them. Networking emails are an important part of your professional representation.

Don’t forget to sign up for Mailarrow, our cold email outreach software, to take your networking email efforts to the next level.

Serge Shlykov is the founder of Mailarrow. Rotterdam Business School graduate and a long-time software engineer he has been running his own agency and SaaS business before realizing how many people are struggling with cold email outreach. This made him create Mailarrow, the cold email outreach software that helps you build great relationships at scale. Find him on Twitter and LinkedIn

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